Job Description

Role Overview
Support corporate secretarial and compliance matters across the StarHub Group (SGX Mainboard-listed parent and its subsidiaries and associated companies), ensuring adherence to statutory, regulatory and governance requirements. 

Key Responsibilities

1. Group Compliance

• Maintain statutory registers, records and minute books.
• Ensure timely and accurate statutory and regulatory filings.
• Monitor compliance with the Companies Act, Securities and Futures Act, SGX Listing Rules, Corporate Governance Code and ACRA requirements.

2. Board & Governance Support

• Provide end-to-end secretarial support to the Board, Board Committees and shareholders.
• Advise the Board and senior management on statutory, regulatory and governance matters.
• Coordinate Board and Committee meetings, including scheduling, agendas, logistics and minutes.
• Prepare and maintain resolutions and governance documentation, ensuring proper execution and record-keeping.
• Support AGM/EGM processes, including notices, proxy administration, polling and filings.
• Draft and release SGXNET announcements.
• Administer the Board Portal, ensuring timely uploads, version control and confidentiality.
• Administer share plans and dividend-related corporate actions, liaising with the share registrar and CDP.
• Maintain Secretariat e-filing system.
• Ensure compliance with Group authority matrices and approval processes.

3. External Liaison

• Act as liaison with regulatory authorities, external auditors and service providers, including ACRA, SGX, CDP and the share registrar.
• Prepare corporate documentation for audits, due diligence, financing and KYC processes.

4. Corporate Actions & Transactions

• Advise and manage incorporations, restructurings, capital changes, inter-company transactions and liquidations/strike-offs.
• Support M&A, divestments and reorganisations, including coordination of Board/shareholder approvals and regulatory filings.

Qualifications

Qualifications & Experience

• SAICSA/CSIS qualified or equivalent professional qualification.
• Minimum 10-12 years’ relevant corporate secretarial experience, including SGX Mainboard-listed company exposure and oversight of group entities; in-house experience preferred.
• Strong working knowledge of the Singapore Companies Act, SGX Listing Rules, Code of Corporate Governance, and ACRA requirements.
• Proven experience supporting Board and Board Committee processes, including preparation of papers, minutes, resolutions, and SGXNET announcements/ACRA filings.

Skills & Competencies

• Strong communication and stakeholder management skills, with the ability to engage Directors, Management, and external parties effectively.
• Highly organised with meticulous attention to detail and accuracy.
• Strong drafting skills in resolutions, disclosures, minutes, and governance documentation.
• Proactive, resourceful, and able to work independently in a fast-paced environment.
• Collaborative and self-motivated.
• Proficient in Microsoft Office, and in written and spoken English.