Job Description

Reporting to the Chief Technology Officer, the Secretary provides essential administrative support to ensure seamless coordination with internal and external stakeholders till fulfilment of activities.

Responsibilities

•    Provide full spectrum of secretarial and administrative support to the Chief Technology Officer and departments within the Division
•    Assist in planning/scheduling appointments and manage CTO's and Head of Department’s calendar for internal and external meetings
•    Track and follow up on timelines for meetings, document submissions and approval requests
•    Coordinate overseas travel arrangement and facilitate expense claims
•    Organising and co-ordination of engagement activities/events
•    Assist with on/offboarding process for staff within the departments

Qualifications

Requirements

•    Diploma with at least 8 years of experience supporting C-suite level management
•    High level of reliability, professionalism, and discretion
•    Excellent organisational, multi-tasking, and prioritisation abilities
•    Ability to work under pressure, tight deadlines and to accommodate last-minute changes
•    Good communication with strong teamwork and interpersonal skills
•    Able to work in a fast-paced environment
•    Able to handle ambiguity and work independently
•    Self-motivated and resilient
•    Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)